This commission holds that minutes of meetings and notings on the file can only be disclosed once final decision has been taken. Furthermore, minutes of meetings and notings on the file cannot be disclosed if these hit any of the exceptions clauses of Section 16 of the Act as is the case in the instant appeal.
In the instant appeal, the requested notings on the file and minutes of the meetings pertain to a matter which has not been finalised yet as well as pertain to an on-going investigation. As such, requested notings on the file and minutes of the meetings pertaining to enquiries already concluded cannot be disclosed as their premature disclosure is likely to cause harm to and influence another on-going investigation as these notings on the file and minutes of the meetings are interrelated and pertain to similar matter of the conduct of the officer.