This commission concurs with the Appellant that “In the absence of this information, it is difficult to establish on what grounds the undersigned was not considered for promotion while candidates without PhD (minimum requirement for promotion) got promoted”. The minutes of the selection board meetings will reveal the grounds of promotion or otherwise of the candidates.
This commission holds that the Appellant has the right of access to certified information pertaining to performance evaluation criteria, KPI, review committee formation and certified copies of the minutes of the selection board to assess her performance and those of her competitors.
The disclosure of ‘minutes of meetings’ and ‘noting on the file’ during the deliberative process is protected to ensure that outside influence does not create hindrances in the deliberative process.
However, once a public body has taken a final decision, as is the case in the instant appeal, noting on the files and minutes of the meetings cannot be treated as excluded records.